Administrative Assistant with HR & Payroll Coordination – Monaco

Overview

We are seeking an experienced Administrative Assistant with exposure to HR processes and payroll coordination to support our leadership team in Monaco. The ideal candidate brings 5–10 years of experience in administrative and HR support roles, demonstrates impeccable organizational skills, and is comfortable liaising with external payroll providers to ensure accurate and timely salary oversight. Fluency in French and English is essential.

Key Responsibilities

Administrative & Executive Support

• Provide comprehensive support to senior management, including agenda management, travel arrangements, meeting coordination, and correspondence.

• Prepare reports, presentations, and documentation with a high level of accuracy and confidentiality.
• Act as a central point of contact for internal and external stakeholders.

HR Support

• Assist with the employee lifecycle: onboarding, contract preparation, document management, and offboarding.
• Maintain and update employee records, ensuring compliance with Monaco regulations.
• Support HR initiatives such as performance reviews, training coordination, and internal communication.

Payroll Coordination

• Oversee the payroll process in collaboration with an external payroll provider.
• Ensure all salary-related information (absences, bonuses, changes in employment status) is communicated accurately and on time.
• Verify payroll reports, resolve discrepancies, and ensure compliance with local employment laws.
• Maintain confidentiality and data integrity at all times.

Office & Operations Support

• Manage office supplies, vendor relationships, and general office administration.
• Support internal events, meetings, and logistics.
• Contribute to process improvements and administrative efficiency.

Required Qualifications & Skills

• 5 to 10 years of experience in administrative, PA, or HR support roles.
• Strong understanding of HR processes and payroll coordination (experience with external payroll providers is a plus).
• Excellent command of French and English, both written and spoken.
• High level of discretion, professionalism, and reliability.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with MS Office Suite and general digital tools.
• Knowledge of Monaco labor regulations is an advantage